Brief description
The main purpose of this position is to perform administration support functions within the Legal Services Department (LSD): Management Support Section to support the overall operations within the Department.
Detailed description
The successful candidate will be responsible for the following key performance areas:
- Engage in short-term planning and perform the tasks defined in the work plan, in collaboration with the team leader.
- Perform general administrative tasks in support of the overall operations in the department, which include, but are not limited to, records management, correspondence, strategy management, legal panel management, management reporting, etc.
- Perform administrative tasks in support of the department’s financial administration as requested by the team leader/manager, including obtaining vendor information, processing invoices, procuring good/services and ensuring the timely submission of accurate payment information.
- Support the team leader/manager in his/her role as a sub-records manager as well as a training, facilities, information technology and fixed assets representative, and in effectively managing the requirements and resources of the department.
- Provide support to the team leader/manager in the monitoring and maintenance of the business continuity planning process and Occupational Health and Safety Act responsibilities, where appropriate.
- Provide support in the coordination of the risk and compliance management processes of the department as well as the maintenance of its risk matrices and action plans emanating from internal and external audits.
- Provide administrative support in the preparation of the annual budget and the monitoring of budget-related expenditures.
- Engage effectively with stakeholders, both within and outside of the department, that render services to the department.
- Perform administrative duties on an ad-hoc or projects basis as requested by the team leader/manager, while ensuring compliance with relevant guidelines, standards and policies.
- Perform work independently within established practices, given processes, rules and regulations, ensuring compliance with standards, policies and other guidelines in executing own tasks.
- Diagnose problems and choose/modify routines to deal with them, displaying the ability to provide solutions for problems within a defined context.
- Willingly address any gaps in own performance of tasks and activities against the required standards.
Qualifications
Job requirements
To be considered for this position, candidates must be in possession of:
- a minimum of a higher certificate (NQF 5) in administration and records management or equivalent and;
- at least two to three years’ experience in a management support/administration environment
Additional requirements include:
- Verbal and business writing communication skills;
- problem-solving, reporting and analytical skills;
- service and stakeholder focus;
- quality management;
- team work and collaboration;
- agility and flexibility;
- data capturing knowledge and skill;
- drive for results;
- planning and organising skills;
- intermediate excel skills;
- administration reporting;
- cost administration;
- client-centric focus;
- attention to details; and
- continued learning and/or professional development knowledge and skill.
In line with the SARB’s commitment to diversifying its workforce, preference will be given to suitable candidates from designated groups. People with disabilities are welcome to apply.
The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her competence and experience.
About Us
About SARB
Primary mandate of the SARB
Section 224 of the Constitution of South Africa states the mandate of the SARB as follows:
The primary object of the South African Reserve Bank is to protect the value of the currency in the interest of balanced and sustainable economic growth in the Republic.
The South African Reserve Bank, in support of its primary objective, must perform its functions independently and without fear, favour or prejudice.
WHAT WE DO
Monetary Policy
The Constitution gives the SARB the mandate to protect the value of the rand. We use interest rates to keep inflation low and steady.
Financial Stability
The SARB has a mandate to protect and enhance financial stability. We identify and mitigate systemic risks that might disrupt the financial system.
Prudential Regulation
The Prudential Authority regulates financial institutions and market infrastructures to promote and enhance their safety and soundness, and support financial stability.
Financial Markets
Open market operations are the main tool we use to implement monetary policy. We manage South Africa’s gold and foreign exchange reserves.
Financial Surveillance
The SARB is responsible for regulating cross-border transactions, preventing the abuse of the financial system and supporting the regulation of financial institutions.
Payments and Settlements
The SARB is responsible for ensuring the safety and soundness of the national payment system, which is the backbone of South Africa’s modern financial system.
Statistics
The SARB provides important economic and financial statistics that present an overview of the economic situation in South Africa.
Research
Research conducted by the SARB focuses on economics, financial stability, banking and emerging trends in finance. Our research supports policy decision-making.
Banknotes and Coin
The SARB has the sole right to make, issue and destroy banknotes and coin in South Africa.
About the Team
The main task of the department is to ensure that all actions or intended actions of the Bank, which have legal implications, are taken in a legally correct manner and with due consideration of legal risk to the Bank, in as far as can reasonably be foreseen. This is necessary because the Bank, in common with other juristic persons, is subject to the precepts of the law, be it common law or statutory law.
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