Creditors Clerk Kia South Africa (Pty) Ltd – Kia Importers

Closing Date: 2025/07/03
Reference Number: MOT250626-8
Job Title: Creditors Clerk Kia South Africa (Pty) Ltd – Kia Importers
Branch/Department: Kia Importer
Job Type Classification: Permanent
Location – Town / City: Edenvale
Location – Province/Area: Gauteng
Location – Country: South Africa

Job Description
This role’s core function is accurately and efficiently managing financial transactions related to suppliers and invoices, ensuring timely payments and maintaining positive supplier relationships.

This is a semi- skilled position responsible for the complete creditor’s function within Kia ensuring that all creditors (national and international) are paid accurately and timeously. This includes maintaining accurate creditor documentation and creditor recon files, assessing credit histories and reports, collecting and processing data on existing creditors.

Specific Role Responsibilities
Invoice Management:

Ensure that all the documents are 100% correct before processing in Autoline, including ensuring that Tax Invoices are SARS compliant to claim VAT correctly.
Ensuring the correct claiming of VAT when processing invoices and credit notes
Matching supplier invoices to relevant official purchase orders and POD’s.
Capturing invoices and credit notes to the correct NL accounts on Autoline.
Processing warranty file (Internal and External)
Processing transport rates and SBI file
Processing Bond Preservation

Reconciliation:

Reconciling supplier statements and clearing of old recon items timeously
Reconciling creditors control accounts and aged analysis
Reconciling outstanding Purchase orders
Preparing of month-end & year-end reports on outstanding creditors
Preparing Month End NL Reconciliation for Recon File, ensuring that NL accounts balance to PL Sub-Ledgers
Managing of Marketing Budget spreadsheet
Flagging over-exposed accounts to management
Compile Monthly Overseas Travel schedule
Compile Monthly Fuel Department Spend Report

Payment Processing:
Preparing and processing payments to creditors, ensuring timely and accurate payments to avoid penalties.
Preparing and processing payments to intercompany partners through appropriate channels, e.g. Loan account journals
Allocation of payments against invoices paid
Sending of remittance advices to suppliers after payment run
Open Orders Maintenance:
Ensuing that any open orders on the system are valid and outstanding
Obtaining invoices for open orders through regular communication with suppliers
Reconciliation of open orders at month end and ensuring that accruals are raised for any valid open orders

Record Keeping:

Maintaining accurate records of vendor accounts e.g. CIPC documents, BEE Certificates
Obtain applications and necessary documents required for new suppliers, reviewing and submitting application for approval
Open new supplier accounts once approval has been obtained
Maintaining BEE Masterfile
Filing and storing of invoices and creditors documents
Communication & Resolving of Queries:
Responding to supplier inquiries regarding invoices and payments
Resolving any queries on accounts to ensure that timely payments can be made

Qualifications and Experience
Matric

A tertiary qualification in Accounting or Bookkeeping and/or short bookkeeping courses would be advantageous

Skills and Personal Attributes

Sound accounting knowledge
Ability to work independently and balance multiple tasks simultaneously
Excellent organisational and planning skills with the ability to prioritize time and work effectively
Pays attention to detail, displays a high level of integrity and is deadline driven.
Excellent analytical and problem-solving skills
Ability to work well under pressure
Process and technology oriented
Demonstrated leadership skills: Influence, drive for results, effective planning / prioritization, project management & collaboration