Logistics Admin Clerk

Pedros

Centurion, Gauteng

Permanent

Closing Date 25 July 2025

Summary of Job

To provide administrative support to the logistics and operations team by coordinating shipment schedules, processing delivery documentation, maintaining inventory records, and ensuring compliance with company procedures. The Logistics Admin Clerk plays a vital role in ensuring efficient material and transport flow throughout the business

Reporting To

Logistics supervisor

Qualifications & Experience

Grade 12 / Matric (required)
Qualification in Logistics, Supply Chain, or Administration (advantageous)
1–3 years experience in a similar logistics/admin role
Proficient in MS Office (Word, Excel, Outlook)
Experience with logistics systems
Strong attention to detail and organisational skills

7. Good communication and time management abilities

Behavioural Skills

· Effective communication
Clear and effective communication skills to convey information accurately to team members, suppliers, and other stakeholders.

Adaptability
Flexibility and adaptability to handle unforeseen challenges and changes in logistics operations.
Problem-Solving
Strong problem-solving skills to address issues quickly and find efficient solutions to logistical challenges.
Attention to Detail
Meticulous attention to detail to ensure accuracy in order processing, inventory management, and documentation.
Time Management
Effective time management skills to prioritize tasks, meet deadlines, and ensure the timely flow of goods through the distribution centre.

Technical Experience

1. Inventory Management
2. SOP Implementation
3. Order Processing Systems
4. Data Analysis and Reporting

Key Performance Areas

Capture and maintain delivery schedules and dispatch plans
Track incoming and outgoing shipments, ensuring on-time deliveries
Liaise with drivers, dispatchers, and suppliers regarding delivery updates

4. Assist with transport booking and issuing job cards or trip sheets

Prepare, print and file delivery notes, invoices, and shipping documents
Ensure all documentation is accurate and signed off by relevant parties
Maintain up-to-date records of vehicle movements, stock transfers, and PODs (Proof of Delivery)
Compile daily, weekly, and monthly logistics reports
Record incoming material and equipment receipts on stock systems
Assist warehouse or operations team with basic stock checks and reconciliations
Flag and report discrepancies to management
Answer and route calls/emails regarding deliveries or collections
Support the logistics supervisor with any administrative tasks
Maintain updated contact lists of drivers, suppliers, and clients