ADMINISTRATION CLERK: BOARD SECRETARY Twenty-Four (24) months fixed-term employment contract

Salary Level 4: R 275,497 per annum (Inclusive of 37% in lieu of benefits)
Reference: 02/ 2026
Location: Head Office (Pretoria, Arcadia)

MINIMUM REQUIREMENTS: Applicants must possess a relevant NQF Level 6 or higher qualification in Public
Administration, Office Administration/ Management, or Corporate Governance or any related field, with 1-2 years’ relevant office administration experience in the executive or board environment or equivalent environment.

TECHNICAL EXPERIENCE: Providing administrative support within a corporate governance, public sector, executive or board environmentCoordinating board and committee meetings, preparing meeting packs, agendas,
minutes*Coordinating travel arrangements, accommodation, meetings and other logistical requirements for Board members and senior officials *Maintaining governance records and registers*Excellent communication skills, with an affinity for detail, organization, and accuracy. * Processing claims, invoices, purchase requisitions and other administrative transactions

BEHAVIORAL COMPETENCIES: Attention to detail *Strong verbal and written communication skills *Accountability
and ethical conduct*Assertiveness *Pro-activeness *Deadline-oriented *Team player *Professionalism *Problem
solving *Task oriented *Ability to work under pressure

DUTIES: The successful incumbent will be expected to perform, amongst others:

Provide Secretarial Services for the Office;

• Efficient administration and secretarial support to the Board Secretary and office of the Board secretary
• Coordinate and provide administrative support for Board, Board Committee and other governance meetings
• Schedule meetings, circulate invitations and coordinate meetings logistics, venues and attendance
• Assist with preparation, compilation and distribution of Board and Committee meeting packs, agendas and
  supporting documentation
• Provide accurate meeting taking and administrative support during meetings
• Manage and maintain the diary and meeting schedules of the Board Secretary
• Assist with processing invoices, purchase requisitions, claims and other administrative documentation relating
  to the office of the board secretary

Corporate Strategic Alignment and Support

• Assist with the coordination of Board member induction, training, workshops and governance related events
• Promote corporate values and Code of Conduct in daily performance

Accurate travel arrangements for PanSALB travelers

• Coordinate travel, accommodation and logistical arrangements for Board members and the Board secretary.
• Liaise with the SCM Division or travelling agent in relation to airlines tickets, hotels bookings and transport
  arrangements.
• Coordinate and manage booking of venues.
• Maintain extensive network of contacts with the travel and venue suppliers
• Provide immediate notification to travelers of cancellations, delays, changes, re-routing, and postponement of flights
• Obtain approval on travel, hotel and venue requests etc.

Ad hoc

• Provide all other administrative tasks within the office

Applications must be submitted using a signed and dated PanSALB Application Form, which can be obtained
from the PanSALB website. Each application must include a comprehensive CV, along with copies of your ID and
qualifications. Incomplete applications will not be considered.

Interested individuals are invited to forward their applications via e-mail to recruitment@pansalb.org
Enquiries: Mr Bongani Mahlangu on 012 341 9638.

PanSALB is an equal opportunity, affirmative action employer. It is our intention to promote representivity
(race, gender, and disability) in PanSALB through the filling of posts. Preference will be given to youth, women,
and people living with disability. Candidates must note that they may be interviewed in any official language or
choose which language they wish to be interviewed in. If you have not been contacted one month of the closing
date, kindly deem your application unsuccessfully. Correspondence will only be with the short-listed candid.
PanSALB reserves the right not to appoint

Closing Date: 19 October 2026