Registry Clerk: Records and Document Management

About this post

The Eastern Cape Department of Education is looking for 2 people for the post of Registry Clerk: Records and Document Management in DOE108/10/2026. It is a permanent post on salary level 5, paying R237 453 – R279 708 per annum.

Section: Directorate: Education District Office

Where you will work: Nelson Mandela Bay Ref No: DOE107/10/2026 Sarah Baartman Ref No: DOE108/10/2026

Closing date: Friday, 13 November 2026. Late applications are not considered.

What you need

The official advert asks for:

• A Grade 12 certificate with no experience required.
• Effective communication skills (written and verbal skills) and a good command of English language.
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
• Effective verbal and written communication skills.
• Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
• Knowledge of Education Sector will be added advantage.

What you’ll do

• Attend to clients.
• Handle telephone and other enquiries received.
• Receive and register hand delivered mail/files.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Opening and closing files according to the record c lassification system.
• Filing / storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Open and maintain franking machine register.
• Frank post, record money and update register on a daily basis.
• Do spot checks on posts to ensure that no private posts are included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open & maintain remittance register.
• Record all valuable articles as prescribed in remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• … and 5 more points in the official advert.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.