Job Identification: 1077
Job Category: Administration
Apply Before: 2025/06/18, 14:59
Degree Level NQF 6: National Diploma and Advanced Certificate
Job Schedule: Full time
Job Shift: Day
Locations: Head Office, Pretoria, Gauteng, 0002, ZA
The main purpose of the position(s) is to provide administration support to the Divisional Heads of the Financial Conglomerate Supervision Department (FCSD) within the Prudential Authority (PA.
Detailed description
The successful candidate will be responsible for the following key performance areas:
Planning and coordinating supervisory calendars;
Arrangement of meetings, internal and external;
Collect and welcome clients from the Reception area;
Organise parking, catering/refreshments and prepare agendas and meeting materials;
Set-up venues prior to meetings (projector laptop, coffee and tea facilities);
Take minutes, distribute to all attendees and follow-up on matters arising / actions resulting from the meeting;
Organising, coordinating and maintaining documents e.g. operational risk assessments, strategy planning, FSAP self-assessments and remedial actions;
Provide general office administration including scanning, processing requests via ERP (language editing, catering, mail, etc.), filing of documents;
Arrange and co-ordinate travel arrangements for Divisional Heads and teams;
Complete claims and other documentation upon Divisional Head’s return from official visits; and
Act as stand-in for Head of Department Personal Assistants as and when required.
Qualifications
Job requirements
To be considered for this position, candidates must be in possession of:
National Diploma in Administration or an equivalent NQF 6 qualification; and
A minimum of two to five years’ experience in an Administrator / Personal Assistant or similar role.
Additional requirements are as follows:
Ability to multi-task and perform duties for a group of Divisional Heads;
Ability to work under pressure;
Flexibility in terms of working hours as and when required;
Supportive to group goals and objective;
Planning and organizing;
Problem solving; and
Written and verbal communication
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