Admin Assistant: Support Fleet

About this role

The City of Ekurhuleni is looking for an Admin Assistant to work in the Records Section of its Support Fleet department. The post helps keep records organised so that they meet both the needs of staff and the law.

What you’ll do

• Keep file records up to date by opening, numbering, indexing and closing files, so the archive stays accurate.
• Help dispose of information in line with the applicable legislation.
• Record minutes for division meetings and file the adopted minutes for archiving.
• Log all incoming and outgoing mail.
• Order, place and track office supplies, including stationery, so the section does not run short.
• Circulate correspondence addressed to staff and open new files when needed.
• Handle photocopying and binding requests from staff.
• Receive and process records correspondence and filing.

What you need

• Grade 12.
• National Diploma in Office Administration, or an equivalent qualification at NQF Level 6.
• 1 to 2 years of experience in a similar environment.
• You may be asked to show proof of the NQF level of any qualification you have.

Is this job for you?

This job suits someone who enjoys detailed admin work and keeping good records. You should be organised, careful with files, and comfortable working with mail, minutes and supplies. Some office experience in a records or registry setting will help you settle in quickly.

Tips before you apply

• Have certified copies of your matric certificate and National Diploma ready, and be ready to show proof of NQF level.
• On your CV, list your records, filing or registry tasks, and give the dates and length of each post.
• Show your experience with examples, such as how you managed files, mail or meeting minutes in a previous job.

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