Administration Clerk Workshop

About this role

Raubex is looking for an Administration Clerk for its workshop in Germiston, Gauteng. The job supports the workshop team with purchasing, stock control and day-to-day paperwork, so the workshop runs smoothly.

What you’ll do

• Work with the buyer, foreman and manager on daily admin tasks for the workshop.
• Record daily hours worked by each artisan in the workshop journal, and flag any differences to the manager or foreman.
• Open and close job cards on the system so each job can be costed properly.
• Keep the monthly breakdown register, the component history file for each asset, and the weekly toolbox talk register up to date.
• Update the yearly workshop medicals register, staff personal files, PPE issue records on SharePoint and the monthly bakkie logbook filing.
• Complete the monthly petty cash sheet and balance sheet, and help with accommodation arrangements and EFT payments for workshop staff.
• Capture warehouse stocktakes and keep safety records, expiry dates, near-miss reports and insurance documents filed and current.

What you need

• Grade 12 (compulsory).
• A qualification in administration, office management, secretarial work or a related field (advantageous).
• At least 3 to 5 years of experience as an office administrator or in a similar role.
• Good organisation and planning skills.
• Strong computer skills.
• Ability to work under pressure and meet deadlines.
• Excellent organisational and communication skills, with strong attention to detail.
• Analytical skills.
• A valid driver’s licence and your own transport (advantageous).
• A mechanical background (advantageous).
• South African citizenship is required.

Is this job for you?

This role suits an organised person who likes detailed record keeping and works well under deadlines. Experience in an office or admin role, and some interest in workshop or mechanical work, will help you stand out.

Tips before you apply

• Have your Grade 12 certificate, any admin or office qualification, and proof of your South African ID ready.
• On your CV, list the admin systems and software you have used, and give examples of job cards, stock or records you have managed.
• Show your 3 to 5 years of admin experience clearly, with dates, employers and the main tasks in each role.