Fleet Administrator

CBRE Excellerate

Roodepoort, Gauteng

Permanent

Closing Date 14 June 2025

Position title: Administrator: Fleet and Accommodation

Main purpose / objective of the position:

The Administrator – Fleet and Accommodation will be responsible for:
• Recording, monitoring and amending of all records related to the client’s accommodation
requirements raising invoices for all current accommodation request
• Coordination and administration of the client’s fleet of vehicles as per requirements

Duties and Responsibilities:

Accommodation Administration:

• Raising invoices for all current accommodation requirements
• Processing of all accommodation requirements and cost adjustments
• Handle related queries
• To ensure accurate record keeping and collection of statistical information is recorded on the
databases required, ensuring that all deadlines are maintained and that confidential records
are stored securely
• To reconcile costs as per requirements
• Coordinates with relevant stakeholders and service providers to ensure effective
administrative processes relating to accommodation management requirements
• Support identification and implementation of opportunities to improve the efficiency and
effectiveness of the fleet management process in the specific location.
• Implements required documentation governance principles aligned with company and Client
requirements.
• Tracks progress of required progress against required standards, objectives, approved
budgets, approved timelines.
• Reports status and variances

Fleet Administration:

• Coordinates with relevant stakeholders and service providers to ensure effective
administrative processes relating to fleet management requirements
Support the administration of the client’s fleet of vehicles in a specific location
To reconcile costs as per requirements
Maintains accurate records of all fleet-related activities in the specific location
Support identification and implementation of opportunities to improve the efficiency and effectiveness of the fleet management process in the specific location.
Implements required documentation governance principles aligned with company and Client requirements.
Tracks progress of required progress against required standards, objectives, approved budgets, approved timelines.
Reports status and variances through detailed analysis

Education / Experience:
Grade 12, prefer relevant post Grade 12 Qualification
4 to 5 Years relevant working experience

PC Skills required

Computer literacy (MS Office, particularly Outlook and Word, Excel)

Competencies required:

Customer Insight and Focus
Communication and Influence
Verbal and Written Communication Skills
Administrative skills
Planning and Organising
Problem Solving
Relationship Building
Able to handle pressure
Attention to detail
Team Work
Investigative Orientation

Knowledge required:
Knowledge of Client Policies and procedures, knowledge of accommodation and fleet administration principles and competency to manage relevant contractors, knowledge of FM policies and procedures in relation to fleet administration management, administration principles and basic reporting writing, working knowledge of Occupational Health and Safety Act, SHEQ and statutory requirements.

Major drivers of work volume
Landlord/Tenant Relationship, SHEQ awareness, Contractor Management, Staff management, reporting, various regulatory bodies and external parties relating to fleet management
Interface / relationships with:

Other Key Positions:

EFM Line Manager and EFM on site Teams
External Parties (e.g. Tenants etc.)
Client, Contractors