Office Coordinator

Tsebo Group

Brackenfell, Western Cape

Full-time

Closing Date: 29 July 2026

Closing Date
2026/07/29
Reference Number
TSE260723-13
Job Title Office Coordinator
Business Unit / Division Tsebo Cleaning and Hygiene Solutions
Job Type Classification Full Time
Location – Town / City Brackenfell
Location – Province Western Cape
Location – Country South Africa
About Us
The purpose of an Officer Coordinator is to be a first point of contact for visitors, clients and callers. Managing the Reception area by delivering exceptional customer service, ensuring and keeping the office running efficiently and professionally. Overseeing operational and administrative tasks ensuring seamless workspace experience

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities
Reception and Administrative Support

Manage reception area
Manager Boardroom Bookings
Handle incoming/Outgoing calls
Coordinate and liaise with office cleaner for refreshments
Coordinate High level meetings
In collaboration with Midrand Office Manager ensure that visitors are welcomed and arrangements are managed effectively
Ad-Hoc duties might involve corporate travel
Providing general administrative support to resourcing,
Assist in coordinating any events or initiatives that the organisation undertakes throughout the year.
Office Maintenance and Procurement

Manage mail distribution and receiving packages and deliveries
Arrange couriers for deliveries and collections.
Ensure that the entrance area, meeting, and boardroom is always stocked with informative reading material and is always kept in a presentable and professional state, reflecting the standard of Tsebo Group
Liaise with the RD in coordinating building and premises and any maintenance and improvements
Liaise with vendors, contractors and third-party service vendors
Manage the maintenance of Office Equipment and Assets
Order office supplies, organise workspace supplies and consumables
Manage any security access requirements
Process Improvement

Proven work experience as a Receptionist, Front Office Representative or similar role;
Proficiency in Microsoft Office Suite;
Hands-on experience with office equipment (e.g. fax machines and printers);
Professional attitude and appearance;
Solid written and verbal communication skills;
Ability to be resourceful and proactive when issues arise;
Excellent organizational skills;
Multi-tasking and time-management skills, with the ability to prioritize tasks;
Customer service focused;
Attention to detail; and
Develop, Implement and maintain efficient office procedures and filing systems.
Finance and Budget Management

Liaise with Bookkeeper and ensure that invoices are processed
Assist with any finance related task and tracking
Process Improvement

Develop, Implement and maintain efficient office procedures and filing systems.

Skills and Competencies
Specialist Skills and Knowledge

Stakeholder Management skills
Multitasking Skills
Strong Interpersonal Skills
Strong verbal and written communication skills
Exceptional Planning & Organising skills
Professionalism
Teamwork and problem-solving skills
Strict adherence to confidentiality
Qualifications
Qualifications

Grade 12 / National Senior Certificate (minimum)
Diploma in Office Administration dn related fields would be an added advantage
Work Experience

2-5 years’ experience in an administrative, reception or coordination role
Proficiency in MS Office