Human Resources Clerk

About this post

The Department of Higher Education and Training is looking for a Human Resources Clerk in Head Office. It is a permanent post on salary level 5, paying R237 453 – R279 708 per annum , Plus benefits.

What you need

The official advert asks for:

• Grade 12 Certificate.
• Appropriate National Diploma (NQF 6) in Human Resource Management, Public Management, Labour Relations, or equivalent qualification will be an added advantage.
• Driver’s License will be an added advantage. 1-2 years’ experience in Huma n Resource Management.
• Competencies: Knowledge of HRM processes and practices
• Knowledge of PERSAL
• Personnel Administration Standards and CORE
• Public Service Regulations and PFMA
• Public Service Act
• POPI Act
• Knowledge of Recruitment, Training and PMDS procedures and processes
• Knowledge of Labour Relations Act and understanding of bargaining process and dispute resolutions
• Basic knowledge of Health and Wellness policies, processes and systems
• Knowledge and understanding of the TVET Administration
• Knowledge and understanding of the Higher Education sector.
• Skills: Human Resource Administration and Development
• Investigations and negotiations
• Administrative
• … and 10 more points in the official advert.

What you’ll do

• Capture Pension, Housing Allowance and Long Service benefits etc. in accordance with the Regulator’s Conditions of Service Policy
• Capture all signed contract of employment forms on salary levels 2 to 8 on a database.
• Assist in processing employee leave and maintaining staff files (employment contracts, details, leave forms etc.)
• Receive and process all termination paperwork and terminate employees as and when required
• Assist with enquiries relating to the Pension Fund and Medical Aid.
• File and safe keep Human Resource Records in line with the Records Management Systems.
• Source and consolidate records required for auditing purposes.
• Render support in the provision of recruitment and selection services
• Capture applications, handle responses and short-listing processes.
• Provide logistical and secretariat support during shortlisting/interviews (arrangements of interviews such as dates, venues, and invitations to candidates).
• Compile appointment letters and receive assumption of duty letters from the appointable candidate.
• Conduct reference check for successful candidates.
• Provide administrative support on Labour Relations matters in the College.
• Gather evidence to assist with the investigation of grievances, disputes, misconduct etc. Capture grievances, disputes, misconduct cases on PERSAL.
• Provide assistance in the implementation of collective bargaining council resolutions.
• Provide logistical and secretariat services during bilateral and multilateral meetings, disciplinary hearings etc. Assist in the distribution and filing of attendance register for each strike day.
• Assist in the implementation of Performance Management Development System, Integrated Quality Management System and coordinate training for college staff.
• … and 12 more points in the official advert.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number EMC1/31/26 (X3 PO STS) on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.