Personal Assistant – Tech Enablement FC

time type
Full time
posted on
Posted 05/10/2022
work demand id

Rejuvenate your chance! Characterize your profession with ABSA

With more than 100 years of rich history and unequivocally situated as a neighborhood manage an account with territorial and worldwide mastery, a profession with our family offers the potential chance to be important for this interesting development venture, to reset our future and shape our predetermination as a gladly African gathering.

Work Synopsis

The individual is supposed to work with a ranking director/s or chief to offer secretarial and regulatory help.
They go about as the primary resource for the administrator/s during their nonappearance.

The singular should
keep a serious level of classification consistently and to communicate with partners at different levels to follow through on the work yields.

Expected set of responsibilities


Journal, Gatherings, Occasions and Travel The executives

· Deal with the journal of the administrator, in a productive way by utilizing Standpoint, to set up gatherings mentioned by the line supervisor or to acknowledge gatherings mentioned by others where the directors presence is required.

· Track and screen the acknowledgments and declines acquired from the significant gatherings that have been welcome to the gathering.

Where conceivable, resolve issues autonomously however where required heighten any worries and issues to the administrator

· Liaise with significant gatherings to re-plan any gatherings, in light of a solicitation from either the supervisor or the first gathering coordinator.

· Print all documentation applicable to the gatherings and get ready day to day gathering packs and give them to the administrator for their reference.

· Liaise with the in-house travel service to make the movement appointments for any homegrown and worldwide excursions the administrator is required to make and in this manner guarantee adherence to the required travel endorsement process.

· When mentioned to by the administrator, go to in group gatherings to require the minutes of the gatherings.
Guarantee that the minutes are composed, supported by the gathering seat and disseminated to the significant gatherings inside the concurred time span.

· Make socialization revolutions plans for the immediate reports of the administrator, by booking gatherings with key partners in the bank preceding the new individual joining and guarantee that they are remembered for the conventional direction meeting in the people first month of business.

· Orchestrate any settings and providing food for any group occasions, as mentioned by the administrator, and acquire the supervisors endorsement on any orders preceding putting them with the providers.

· Where video chats are being held, liaise with the significant partners to get a dial in pin for the gathering.
Impart the pin’s subtleties to all gathering participants inadvance of the gathering.

Inbox and Email The executives

· Help administrator by monitoring the substance for their messages by screen approaching messages and where conceivable diverting the email to the significant direct reports to help with the question.
Follow up for criticism with these people, where fundamental.

· Make a web based filling framework to help the administrator with work prioritization.
Document all messages which have proactively been managed, into the right internet based organizer, and carry the forthcoming messages to his/her consideration.

General Authoritative Help

· Goes about as the primary resource for the supervisor by replying/screening or potentially diverting the calls got in an expert and proficient way.

· Help guests by guiding them to the right setting or individual that they are searching for or by singing for the bundle/documentation that is being conveyed.

· Help with any composing and arrangement of Word, Succeed and PowerPoint documentation required by line administrator.

· Set up and keep a very much arranged documenting/recovery framework to store all printed records away in a protected spot for example a locked bureau/office.

· Assume responsibility for general office organization including requesting of writing material and food, restocking printers and so on.
Guarantee that satisfactory hold stock is requested.

· Implement organization strategy as far as methodology including travel, mobile phone, cost claims and so forth (for example answerable for controlling marks, considering strategy, criticalness and affecting break sending of archives).

· Recover bank property e.g.cellphones, 3G cards, workstations, access cards and so forth, from the immediate reports, of the administrator, who pass on the bank and return to the significant gatherings.

· Help with any broad organization for example copying, examining, archive restricting and so forth that line administrator requires.

Record and cost support

· In light of solicitations from the administrator, demand statements from supported providers and produce buy orders

· Circle back to merchants for the conveyance of things.
Check the solicitations against things got from merchants.

· Acquire approve solicitations from the expense community proprietor and submit to creditor liabilities for installment.
Circle back to creditor liabilities when merchants prompt that they have not been paid.

· Consistently, survey sections passed against the division’s expense community.
Research and resolve any obscure sections with the Records Payable division.

· Consistently, demand colleagues to submit supporting solicitations for corporate charge card costs.
Complete the compromises acquire the people signoff and submit for handling.

· Consistently demand cost focus reports from Money.
Check the financial plan run rate and feature everywhere and under-spent things to the expense community administrator.


Instruction and Experience Required

NQF Level : NQF Level 4 :
Grade 12
Qualifications Required (Essential) :Grade 12
Qualifications Required (Preferred) :Personal Assistant/Secreterial Diploma

Experience Required (Essential) :

1-2 years in a regulatory position, ideally with secretarial obligations on a one on one premise.

Preferred :

Composing velocity of somewhere around 40-60 wpm is essential. Experienced in the utilization of an assortment of mechanical office hardware e.g Printers and copiers.

Information and Abilities:

· Center around quality and exactness
· Tender loving care
· High level PC proficiency (MS Office Suite, Web and Email, PowerPoint) is essential

· Self-assurance and interpersonal abilities to communicate with individuals at all levels inside the association
· Capacity to work under tension and work freely on a significant level
· Capacity to utilize drive and ready to act supportive of effectively


· Choosing and starting activity
· Learning and investigating
· Enterprising and business thinking
· Relating and organizing

· Adjusting and answering change
· Convincing and impacting
· Making and developing


Further Education and Training Certificate (FETC): Office Administration (Required)



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