Provisioning Officer

About this post

The Department of Higher Education and Training is looking for a Provisioning Officer in Head Office. It is a permanent post on salary level 7, paying R338 106 – R398 277 per annum , Plus benefits.

What you need

The official advert asks for:

• Matric or equivalent plus a recognized National Diploma / Degree in Supply Chain Management/Logistics/Public Management (NQF level 6). 2 – 3 years’ experience in supply chain management or relevant environment.
• Valid Driver’s License will be an added advantage.
• Competencies: Basic knowledge of supply chain policies, procedures and practices.
• Basic Knowledge and understanding of PFMA, Treasury regulations and applicable SCM prescripts.
• Knowledge of demand and acquisition will be added advantage.
• Knowledge and understating of legislative framework governing the Public Services.
• Knowledge of procedures in terms of the working environment.
• Knowledge of Coltech.
• Knowledge of Department of Higher Education mandate.
• Skills: Planning and organizing
• Report writing
• Communication and interpersonal
• Flexibility
• Computer literacy
• Customer care services
• Teamwork.

What you’ll do

• Serve as a secretariat to the Bid Evaluation Committee and Bid Adjudication Committee (includes obtaining approval).
• Assist in the compilation of bid documents and submit specifications to the Bid Committee and finance department for budget purposes.
• Prepare tender averts and receive submissions of expressions of interest.
• Receive and open bid documents.
• Arrange and coordinate tender briefing sessions and prepare attendance registers.
• Compile a database of approved suppliers.
• Source quotations from database according to the threshold values determined by the National Treasury.
• Source quotations from accredited suppliers through College database.
• Provide review of quotations, specifications and all documents supplied by the supplier to comply with the prescribed requirements.
• Arrange and coordinate briefing sessions where necessary.
• Implement procurement policies in line with relevant prescripts and legislation.
• Generate purchase orders, submissions for approval and submission of purchase orders to the relevant parties.
• Aid in the receipt of goods and services through the MIS and submission to Finance department.
• Assist in the provision of an effective Contract Management service to the College.
• Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services.
• Provide logistical and disposal service.
• Provide asset management service to the College.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number EMC1/28/26 on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.