Registry Clerk

About this post

The Department of Communications and Digital Technologies is looking for a Registry Clerk in Pretoria. It is a permanent post on salary level 0, paying R237 453 101 per annum ( 5).

Section: Nature of Appointment: Permanent

Where you will work: Pretoria, Hatfield

Closing date: Monday, 16 November 2026. Late applications are not considered.

What you need

The official advert asks for:

• National Senior Certificate / Grade 12 (NQF level 4) as recognised by the South African Qualifications Authority.
• No work experience required.
• Skills / Competencies and Knowledge: Basic Job knowledge in terms of exposure to a Registry Environment and knowledge of Electronic and Manual Filing and Administration.
• Skills: Communication (verbal and written), Interpersonal Relations, Flexibility, Planning and Organising, Technical Competencies, Document management (Manual and Electronic), Archiving, Communications, Record keeping.
• Computer Literacy.

What you’ll do

• The purpose of the post is to render effective and efficient administrative clerical services to support the delivery of registry and document management services.
• The successful candidate will render general clerical support services, including registering, stamping, sorting and distribution of incoming and outgoing physical and electronic documents and mail.
• Open new files and register them in the Register of Files Opened, and close files and register them according to the registry procedure manual and file plan.
• Replace worn-out file covers as and when required.
• Manage a SharePoint folder for Ministry documents.
• Complete control sheets, report files that are due for disposal, and record all documents to be scanned in the Register of Scanned Documents. issue and issue, and receive (physical and electronic) files.
• Photocopy and scan records as requested.
• Arrange and pack records as per transfer list and conduct logistical arrangements for the transfer of archival records.
• Driving change and operational excellence and ensuring compliance in own area of work.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number REGCLE on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.