Registry Clerk

About this post

Managemenmt Echelon is looking for a Registry Clerk in Pretoria. It is a permanent post on salary level 5, paying R237 453 per annum.

Section: Chief Directorate: Supply Chain Management Services

Where you will work: Gauteng (Pretoria)

What you need

The official advert asks for:

• Minimum requirements: Applicants must be in possession of a Grade 12 Certificate.
• Job related knowledge: Knowledge of registry duties, practices as well as the ability to capture data, and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Job related skills.
• Planning and organisation.
• Computer literacy. communication (verbal and written).
• Interpersonal relations.
• Ability to work within a team.

What you’ll do

• Manage operations to achieve planned outcomes.
• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Open and close files according to record classification system.
• Filing / storage, tracing (electronically/manually) and retrieval of documents and files.
• Operate office machines in relation to the registry function.
• Process documents for archiving an/disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number 3/1/1/1/2026/338 on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.