Registry Clerk

About this post

The Office of the Chief Justice is looking for a Registry Clerk in Midrand. It is a permanent post on salary level 5, paying R237 453 – R279 708 per annum . The successful candidate will be required to sign a performance agreement..

Where you will work: National Office: Midrand

Closing date: Monday, 9 November 2026. Late applications are not considered.

What you need

The official advert asks for:

• An applicant should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• A minimum of I-year registry experience as an added advantage.
• Knowledge and skills: Understanding of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and knowledge of Batho Pele Principles.
• Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numeracy, time management, planning and organising and report writing skills.

What you’ll do

• Ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, record receipt files, protection of records and ensure filling, Make sure that the storeroom is locked to limit access, replace torn out registers and keep closed registers safe in the archival storeroom.
• Open and close files according to record classification System, file/store, trace (manually) and retrieve documents and files and ensure that the information inside the personal file is filed accordingly.
• Label files neatly for easy retrieval, arrange and package files for archives and distribution, register all files requested by relevant clients.
• For example, clients such as Auditors and HR practitioners.
• Develop a database for employees who are transferred to other departments, record and screen all correspondence before forwarding, communicate with HR Practitioners from other departments about transferring of files, audit the files to make sure that all documents recorded are still in the file, register the files in the transfer register, register files with Facilities Unit for courier service and update the transfer register for future use.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number 2026/156/OCJ on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.