Registry Clerk

About this post

The Office of the Chief Justice is looking for a Registry Clerk in Pietermaritzburg. It is a permanent post on salary level 5, paying R237 453 – R279 708 per annum . The successful candidate will be required to sign a performance agreement..

Where you will work: KwaZulu-Natal Division of The High Court: Pietermaritzburg

Closing date: Friday, 13 November 2026. Late applications are not considered.

What you need

The official advert asks for:

• Applicants should be in possession of Grade twelve (12) certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• A relevant qualification in the field of will serve as an added advantage.
• Knowledge and skills: Understanding of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and Batho Pele Principles.
• Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numerical, time management, planning, organising and report writing skills.

What you’ll do

• Handle incoming and outgoing correspondences.
• Receive, sort, register and dispatch mail, distribute notices on registry issues, record receipt files and protection records and ensure correct filling, make sure that the storeroom is locked to limit access, replace torn out registers, keep closed registers safe in the archival storeroom, render an effective filing and record management service, open and close files according to record classification system.
• File/store, trace (manually) and retrieve documents and files, ensure that the information inside the personal file is filed accordingly, complete index cards for all files, maintain safe custody and protection of files and records, label files neatly for easy retrieval, arrange and package files for archives and distribution, ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, register all files requ…
• For example, clients such as Auditors and HR practitioners, process documents for archiving and/disposal, conduct electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor and keep records for archived documents.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number 2026/160/OCJ on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.