Secretary

About this post

The Department of Health is looking for a Secretary in Pretoria. It is a permanent post, paying R237 453 per annum (plus competitive benefits).

Section: Directorate: Hospital Facilities Planning

Closing date: Monday, 9 November 2026. Late applications are not considered.

What you need

The official advert asks for:

• A Grade 12 (NQF 4) with typing as a subject or related training course / qualification that will enable the person to perform the work satisfactorily.
• Knowledge and experience in general office and provisioning administration.
• Knowledge and experience in Microsoft office and knowledge of departmental procedures regarding finances and budgeting.
• Good telephone etiquette, computer literacy, organisational and planning, high level of reliability and good communication (written and verbal) skills.
• Ability to act with tact and discretion.

What you’ll do

• Provides a secretarial/receptionist support service manager: Receives and screen telephones calls, receive visitors and refer enquiries to the appropriate officials.
• Manages the Manager’s diary, appointments, meetings and arrangements, including coordinating venues and virtual meetings.
• Arrange and coordinate meetings, workshops, stakeholder engagements, including agendas, meeting packs, minutes and action registers where required.
• Receive, records, distribute and track correspondence, submissions, memoranda and other official documents.
• Provides a clerical support in the preparation, formatting, filing, copying and distribution of letters, reports, submissions and presentations.
• Maintains effective electronic and physical filing systems, registers and records, ensuring that information is secure, confidential and readily accessible.
• Liaise with travel agencies and relevant officials to arrange official travel and accommodation and verifies travel documentation and arrangements.
• Assist with travel claims, office resource and other administrative and logistical arrangements as required.
• Coordinates communication and follows up on outstanding matters, information, documentation and actions on behalf of the Manager.
• Provides administrative support to the Directorate in dealing with internal and external stakeholders, including provincial departments and other government institutions.
• Remains up to update with and applies relevant Public Service and departmental legislation, prescripts, policies, procedures and guidelines applicable to the work environment.

Tips before you apply

• Use the new Z83 application form. Fill in every section and sign it: unsigned or incomplete Z83 forms are usually not considered.
• Quote the reference number NDOH 87/2026 on your application and in the subject line of any e-mail.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.