Departmental Administrator/Personal Assistant Group Marketing and Communications

About this post

Gauteng Growth and Development Agency is looking for a Departmental Administrator/Personal Assistant Group Marketing and Communications- Permanent with Three Months’ Probation in GAUTENG GROWTH AND DEVELOPMENT AGENCY. It is a permanent post, paying PATERSON GRADE GGDA C3, SALARY R310 513.00 TOTAL COST OF EMPLOYMENT PER ANNUM.

Section: GROUP MARKETING AND COMMUNICATIONS

Closing date: Friday, 6 November 2026. Late applications are not considered.

What you need

The official advert asks for:

• Higher Certificate or NQF Level 5 in Business Administration, Corporate Communications, Corporate Administration, or a closely related field.
• Experience: A minimum of 2 years of proven experience providing high-level administrative or executive support.
• Technical Expertise: Demonstrable expertise in contract administration, compliance tracking, and document lifecycle management.
• Core Competencies: Advanced proficiency in Microsoft Office Suite and AI tools e.g. Copilot or Gemini Pro

What you’ll do

• Executive Support- Provide comprehensive administrative support to senior executives, managing their calendars, appointments, and travel arrangements.
• Function as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Support in the overseeing of day-to-day office operations, ensuring a well-maintained and organized work environment.
• Stakeholder and Vendor Coordination- Act as the primary point of contact between internal teams, vendors, suppliers, and legal/procurement partners.
• Facilitate signoffs, variations and briefing sessions for vendors.
• Monitor contract values, invoicing milestones, and budget compliance in collaboration with finance teams.
• Track vendor or contractor performance against agreed Service Level Agreements (SLAs).
• Document Management- Oversee the end-to-end contract lifecycle, including drafting, reviewing, tracking milestones, and archiving digital/physical records.
• Maintain accurate databases and logs for active contracts, renewal dates, and expiration warnings.
• Draft and edit correspondence, reports, presentations, and other documents on behalf of senior executives.
• Ensure the accuracy and quality of all written materials.
• Maintain organized electronic and physical filing systems for efficient document retrieval.
• Assist in drafting and editing documents, reports, and presentations as needed.
• Prepare meeting agendas, materials, and follow-up documentation.
• Stakeholder Relationship Management- Respond to inquiries and provide information to internal and external stakeholders.
• Function as a liaison between different departments, fostering effective communication and collaboration.
• Maintain external relationships with service providers and suppliers, stakeholders, shareholders, and relevant provincial and national departments.
• … and 11 more points in the official advert.

Tips before you apply

• Apply online on the Gauteng Professional Job Centre (jobs.gauteng.gov.za). Register first, then open this post and click Apply. Emailed or faxed applications are not accepted.
• Quote the reference number refs/057270 on your application.
• Attach only the documents this advert asks for, such as a CV with your experience dated month and year. Many departments ask for certified copies only once you are shortlisted.
• Show clearly on your CV that you meet each requirement above, for example your Grade 12 results or driver's licence code.