Divisional Secretary / Admin Assistant

About this role

RPO Recruitment is hiring on behalf of an engineering and consulting company in the Southern Suburbs of Cape Town. The divisional secretary keeps the office running and supports the finance and project side of the business.

What you’ll do

• Handle day-to-day office admin, such as typing, filing, document control, meeting bookings, travel bookings and leave records.
• Process supplier and client paperwork, including invoices, credit notes, orders, contracts, claims and creditor details.
• Support project admin, budget tracking, timesheets, income forecasts, debt collection follow-up and month-end reports.
• Take care of staff admin, including onboarding, training agreements, performance review paperwork, mentorship records and professional registrations.
• Put together tenders, proposals and other marketing documents.
• Keep records accurate and make sure admin and financial information stays up to date.
• Cover reception and general office duties when needed.

What you need

• Matric / Grade 12.
• At least 3 years’ experience in an admin, finance or secretarial role.
• Strong numerical and financial admin skills.
• Experience with invoicing, admin tasks, gathering information and writing reports.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Strong communication and people skills, with confidence dealing with internal and external stakeholders.
• Highly organised, efficient, responsible and detail-oriented.
• Able to work on your own and stay motivated.
• Advantageous: experience in a consulting, engineering or professional services environment.
• Advantageous: experience with Fresh Projects.

Is this job for you?

This job suits an experienced admin or secretarial person who is comfortable with numbers and finance tasks. If you like keeping detailed records and working with a range of people, this role could be a good fit.

Tips before you apply

• Have your matric certificate and a list of your past admin and finance roles ready, with dates.
• On your CV, show your invoicing, budgeting or reporting work with examples of what you handled.
• If you have used Fresh Projects or worked in a consulting environment, say so clearly near the top of your CV.

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