Health and Safety Admin Assistant

About this role

Wheco Group is hiring a Health and Safety Admin Assistant based in Gqeberha, Eastern Cape. You will give admin and coordination support to the Health and Safety Manager across the company’s sites, stores and projects.

What you’ll do

• Keep the OHS events calendar up to date, including fire drills and OHS Committee meetings.
• Arrange external health and safety training, and keep training registers, certificates and the skills matrix current.
• Help run internal training, such as toolbox talks, and record it properly.
• Track overdue training and inspections, and pass them on to the right manager or supervisor.
• Look after OHS legal appointment records and arrange initial and refresher training when needed.
• File incident corrective actions and make sure signed paperwork comes back.
• Help coordinate permits between sites and contractors, and flag any paperwork that is not in order.
• Help with OHS purchasing, including purchase orders and contact with suppliers, and support the Resources & Facilities and Retail Projects teams when they are busy.

What you need

• Grade 12 (Matric) or equivalent.
• Previous admin or office experience.
• Basic experience keeping records and registers.
• Strong organisation skills and close attention to detail.
• Good with MS Office, especially Excel, Word and Outlook.
• Clear communication skills and the confidence to speak with employees, contractors and suppliers.
• Able to follow procedures and manage several tasks and deadlines.
• Basic understanding of health and safety practice, and a willingness to learn.
• Advantageous: previous OHS or SHE experience or exposure.
• Advantageous: a basic SHE or OHS qualification.
• Advantageous: experience with procurement or purchase orders.

Is this job for you?

This job suits someone who is organised, careful with records and happy working with many people. If you have office experience and want to build a career in health and safety, this could be a good start.

Tips before you apply

• Have your Grade 12 certificate and any admin or record-keeping references ready to show.
• On your CV, give examples of registers, filing or data capturing you have handled, with numbers where you can.
• If you have any health and safety training, even a short course, list it clearly so the employer can see it.