PROJECT ADMINISTRATOR

Closing Date
2025/11/12
Reference Number
RAN251030-2
Job Title PROJECT ADMINISTRATOR
Portfolio Shared Services
Job Type Classification Permanent
Location – Country South Africa
Location – Province Gauteng
Location – Town / City Johannesburg
Location – Site Rietvlei
Job Advert Summary
To provide comprehensive administrative and coordination support to Project Managers and PMO teams across the full project lifecycle, ensuring adherence to project governance frameworks, consistent documentation, collaboration, and timely stakeholder engagement.

Minimum Requirements

• National Diploma or equivalent • 5 years of administrative experience, with at least 3 years in a technology project management environment•Advanced computer proficiency in MS Office Suite: Word, Excel, PowerPoint, and MS Teams, MS Projects
  Desirable Qualification
• A qualification in Business Management
  Desirable Experience
• Experience with ERP systems, project reporting, and collaboration tools (i.e. SharePoint, MS Teams)

Primary Duties
•Support project lifecycle activities from initiation to closure, ensuring all administrative functions are executed efficiently.

• Maintain and manage RAID logs (Risks, Assumptions, Issues, Dependencies) in alignment with project requirements.
• Coordinate training logistics, meeting schedules, diaries, and venue bookings for project stakeholders.
• Capture, manage, and distribute project documentation, including minutes, reports, and deliverables.
• Provide support in preparing project presentations, dashboards, and progress updates.
• Assist in procurement processes, invoice reconciliation, and supplier liaison.
• Utilize project management software tools such as MS Project, SharePoint, and SAP for tracking, documentation, and collaboration.
• Monitor adherence to project governance and change control procedure

Knowledge
•Project management principles and methodologies

• MS Office Suite
• MS Project
• Financial systems and procedures
• Project administration function

Skills

• Excellent communication skills (verbal and written)
• Excellent planning and organizing skills.
• Problem-solving skills.
• Interpersonal skills
• Analytical skills
• Accurate typing skills
• Multi-tasking
• Excellent administrative skills
• Flexibility
• Attention to detail
• Strong planning, coordination, and time management skills
• Proficient in Microsoft Office, MS Project, SharePoint, SAP

Attitude
•Must be able to work under pressure.

• Must be innovative.
• Ability to deal with people at all levels.
• Ability to work independently.
• Must be able to maintain confidentiality.
• Customer orientation
• Performance driven
• Deadline Oriented
• Sense of urgency
• Value continuous improvement
• Professional/business courtesy
• Team player
• Positive “can do” attitude