Site Clerk

About this role

Multiform Human Development (Pty) Ltd. is looking for a detail-focused site clerk in Lydenburg, Mpumalanga. The role supports day-to-day administration at the Booysendal mine site, keeping records, reports and paperwork accurate and up to date.

What you’ll do

• Run the site admin systems, filing structures and document control registers.
• Record, store and retrieve operational and compliance documents, and handle site reports, minutes and correspondence.
• Keep employee files, attendance and leave records, and process timesheets and payroll inputs on time.
• Handle procurement paperwork: purchase requisitions, purchase orders, delivery tracking and invoice reconciliation.
• Track medical certificates, competency certificates, licences, permits and training records, and help with audits.
• Compile daily, weekly and monthly operational reports, and prepare management reports and dashboards.
• Process site invoices and expense claims, and help with budget tracking and petty cash records.
• Coordinate with site staff, head office, clients and contractors, including visits, meetings and travel arrangements.

What you need

• Matric.
• Proven experience as a site administrator. Mining site experience is highly advantageous.
• At least 3 to 5 years of experience in an administrative role.
• Previous experience handling employee records, site documentation and daily reporting.
• Excellent MS Excel and MS Word skills.
• Strong written and verbal communication skills.
• Strong organisational and administrative skills.
• Ability to work on your own and stay calm under pressure in a fast-paced site.
• Payroll and finance experience is advantageous.
• A qualification in payroll software is advantageous.
• Own transport and a valid driver’s licence.
• A clean criminal record.

Is this job for you?

This job suits an organised admin professional who likes detail and can keep many records moving at once. If you have worked in a mining or site environment and are comfortable with payroll, reporting and compliance paperwork, this role may fit you well.

Tips before you apply

• Have your matric certificate, driver’s licence and proof of your admin experience ready to upload.
• List the Excel and Word tasks you have done, such as reports, tracking sheets or filing systems, with clear examples.
• Show your 3 to 5 years of admin experience with dates, employers and the records you managed, and point out any mining or payroll work.

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